Outdoor Kitchen Contractors
Quotes, follow-ups, vendor emails, client updates, invoices, review requests â handled while you're on the job.
Sound familiar?
A homeowner texted about pricing while your hands were in concrete. You saw it three hours later.
You sent a $65K proposal, followed up once, and then got busy. They went with someone else.
A vendor sent a revised stone price. You updated the quote manually at 9pm before the client call.
You finished a beautiful job two months ago and still haven't asked for a review.
You have four active jobs and you're the only person who knows the status of any of them.
You got a referral lead last Tuesday. You called back on Friday. They'd already moved on.
How it works
Here's what a job looks like when TIM is running the back office.
A homeowner fills out your form. TIM sends a response within minutes, asks the right questions to scope the job, and schedules the site visit on your calendar. You show up prepared. The client feels taken care of before you even arrive.
After the walkthrough, you send TIM a voice note â grill station, custom stone countertop, built-in fridge, the outdoor lighting package. TIM turns it into a full itemized estimate: materials, labor, subcontractor line items, your margin. You review it. You approve it. A professional proposal lands in the client's inbox.
You need a stone quote from your supplier. TIM drafts the request, sends it, reads the reply, and updates the line item in your estimate. You confirm the number. Margin recalculates. No spreadsheet. No manual re-entry.
You're on-site every day. TIM keeps the client updated â milestone confirmations, "your countertops arrive Thursday," next-step reminders. Client texts with a question? Standard stuff gets answered. Anything that needs your call gets flagged to you. Your clients never feel ignored.
Job hits a payment stage. TIM sends the invoice â your branding, the right amount, the right timing. Client pays. It's logged. No chasing. No forgetting to bill.
Three days after completion â not the same day, not three months later â TIM sends a personal message asking how they're enjoying the kitchen. If they're happy, it guides them toward leaving a review. You don't have to ask. You don't have to remember. Five stars, on every job.
TIM follows up with past clients at the right moment. "Still loving the kitchen? Know anyone thinking about building one?" Your happiest clients become your best salespeople. The jobs keep coming without you doing anything to make it happen.
What TIM handles
You describe the job. TIM builds the estimate â every line item, every material, every subcontractor. Vendor RFQs go out and come back updated. You review the final number. Client gets a proposal that looks like it came from a 20-person firm.
Every client hears back. Every update goes out on time. Standard questions get answered without you lifting a finger. Anything that needs your judgment gets flagged. Your clients think you have a full office staff.
Every job has a status. Every milestone is tracked. You can see where every project stands without making a call or sending a text. Nothing falls through the cracks when you're running four jobs at once.
Every proposal you send gets followed up â at the right time, in your voice, without you having to remember. Most outdoor kitchen contractors close 20â30% more jobs just from consistent follow-up. TIM does it automatically.
Milestone invoices go out when the job hits the right stage. No chasing. No forgetting. Your cash flow doesn't depend on whether you remembered to send a bill.
After every job, TIM asks for the review at exactly the right moment. Six months later, it re-engages past clients for referrals. Your reputation grows on every job â not just the ones where you remembered to ask.
4â6 hrs
Saved per estimate
That is half a day back in your pocket. Every single quote.
20â30%
More closed jobs
From follow-ups that actually happen â automatically, every time.
$18/mo
vs. $5,000/mo salary
TIM handles what a full-time office manager handles. Different math.
The right comparison
You're comparing it to the office manager you've been meaning to hire. The one who would handle all of this â quotes, follow-ups, vendor coordination, client updates, invoicing, reviews.
That person costs $4,000â$5,500 a month before benefits and overhead. TIM starts at $18 a month. Same outcomes. Very different payroll.
A part-time admin
$2,000â$3,000/month. Handles maybe half of it. Takes sick days.
Office manager hire
$5,000â$7,000/month all-in. Two months to train. Still needs managing.
TIM
Handles all of it. $18â$29/month. Ready on day one. Never calls in sick.
You describe the scope â materials, grill station, countertops, lighting, whatever the job calls for â and TIM builds a structured, itemized estimate. It handles the vendor RFQs, reads the replies, updates the numbers, and generates a professional client proposal. You review it and approve it. Nothing goes out without your sign-off.
TIM handles standard client questions â status updates, next steps, milestone confirmations â automatically. Anything that needs your judgment gets flagged for you. Your clients always hear back. You never have to stop what you're doing to send a routine update.
Yes. TIM tracks every open proposal and sends follow-ups at the right time, in your voice, without you having to remember. Most contractors close 20â30% more jobs just from following up consistently â something TIM does automatically.
After a job wraps, TIM sends a personal follow-up at exactly the right moment â not immediately, not three months later. It asks how the client is enjoying the kitchen, and if they're happy, it gently guides them toward leaving a review. No awkward asks. No forgetting. Consistent five-star requests on every job.
An experienced office manager costs $4,000â$5,500 per month in salary alone â before benefits, taxes, and training. TIM starts at $18 per month and handles what that person handles: quotes, follow-ups, client communication, vendor coordination, invoicing, and review requests. Same outcomes. Different math.
We review every business before we bring them on. If TIM is right for your operation, we'll reach out to set up your first month.